2008: Meetings
The formation of policy is public business and will be conducted openly in accordance with the Nebraska Open Meetings Act.
1. Types of Meetings
A. The board shall hold its regular meetings on or before the third Monday of each month, except July.
B. Special and emergency meetings may be called as provided by law.
C. The board may schedule work sessions and retreats in order to provide board members and administrators with the opportunity to plan, research, and engage in discussion.
2. Notice
Method of Publishing Notice of Meetings. The board will publish reasonable advanced notice of all meetings on its website. The notice will contain a statement that the current agenda is available for inspection at the Administrator’s office during normal business hours. The Administrator or designee may but is not required to provide information about meetings in other ways, such as social media or posting notices in physical locations within the ESU 4 service region.
Publication of Notice Method and Regular Meeting Schedule. Four times per year, in a newspaper of general circulation, the board will publish its regular meeting schedule, location of regular meetings, and the designated method of publishing meeting notices.
When it is necessary to hold an emergency meeting without reasonable advance public notice, the nature of the emergency shall be stated in the minutes of the meeting, and any formal action taken in such meeting shall pertain only to the emergency. Complete minutes of such emergency meetings specifying the nature of the emergency and any formal action taken at the meeting shall be made available to the public no later than the end of the next regular business day.
4. Minutes
A. The board shall keep minutes of all meetings showing the time, place, members present and absent, the method(s) and date(s) of the meeting notice, and the substance of all matters discussed.
B. Any action taken on any question or motion duly moved and seconded shall be by roll call vote of the board in open session, and the record shall state how each member voted, or if the member was absent or not voting.
C. The meeting minutes shall be published on the ESU's website within ten working days of the last meeting or prior to the next convened meeting, whichever occurs earlier. The minutes shall be available on the website for at least six months.
5. Order of Business, Regular Meeting Unless altered by the ESU 4 Board itself prior to the actual meeting, the order of business at regular meeting shall be:
A. Announcements – Introductions
B. Call the Meeting to Order
C. Roll Call
D. Action on Agenda
E. Action on Minutes
F. Action on Claims
G. Action on Treasurer's Report
H. Reports
I. Public Comment
J. Action Items
K. Discussion Items
L. Next Meeting
M. Adjournment
6. Quorum
A. In all meetings of the Board of Directors of Educational Service Unit 4 a majority of the members required by statute shall constitute a quorum for the transaction of business. Since the Board of Directors of Educational Service Unit 4 is made up of nine (9) members, five (5) members shall be considered the majority.
B. When, due to unforeseen circumstances, a quorum is not present; the administrator is authorized to process payments for any bills deemed necessary; and to reschedule and re-advertise the regular meeting in order for normal business to be conducted.
The Administrator will make a copy of the Open Meetings Act available at all meetings.
Adopted on: March 10, 2008
Revised on: February 12, 2018
Revised on: November 9, 2020
Reviewed on: April 11, 2011
Reviewed on: Aug. 12, 2019
Reviewed on: March 8, 2021
Revised on: August 12, 2024
Revised on: January 13, 2025
Revised on: August 10, 2026