3049: Mileage Reimbursement

ESU 4 employees who use their personal vehicles to travel for ESU 4 business purposes may be reimbursed for mileage at the rate established by the Internal Revenue Service, to the fullest extent permitted by law. An ESU 4 employee will only be reimbursed for mileage traveled for ESU 4 business purposes which have been authorized by an ESU 4 Administrator in advance.

An ESU 4 business purpose does not include an employee's commute from home a worksite owned by ESU 4 (hereinafter referred to as an "ESU 4 Worksite") and from an ESU 4 Worksite to home. However, a business purpose does include the following:

  1. An employee's commute from an ESU 4 Worksite to another ESU 4 Worksite; and
  2. An employee's commute from one ESU 4 Worksite to a worksite not owned by ESU 4 (hereinafter referred to as a "Non-ESU 4 Worksite") and from a Non-ESU 4 Worksite to an ESU 4 Worksite.
  3. An employee's commute from a Non-ESU 4 Worksite to another Non-ESU 4 Worksite.
  4. An employee's commute from home to a temporary Non-ESU 4 Worksite and from a temporary Non-ESU 4 Worksite to home. As used herein, "temporary" shall mean realistically expected to last, and does in fact last, for one year or less.

All claims for mileage must be submitted to an ESU 4 Administrator on a Form #30 - Expense Voucher.

Adopted on: December 10, 2007
Revised on: Aug. 12, 2019
Reviewed on: April 16, 2012