3040: Holidays and Leave for Classified Employees
Paid Holidays
Listed below are the paid holidays for classified employees:
New Years Day - January 1
Memorial Day
4th of July - July 4
Labor Day
Thanksgiving Day
Christmas - December 25
Notwithstanding anything herein to the contrary, a classified employee will only receive pay for a holiday listed above if such holiday occurs during the employee's normal working schedule.
Definition of one (1) day
For this policy, one day is defined by the hourly shift of the employee. For example, if an employee normally works a ten (10) hour shift, then one day would be for those ten (10) hours. If an employee works a four (4) hour shift, the one day would be for those four (4) hours.
Definition of 1.0 FTE and less
For this policy, a 1.0 FTE position means a classified staff member who works a full forty (40) hour work week and is considered full-time. A 0.50 FTE position means a classified staff member who works at least twenty (20) hours per week and is considered part-time. Any classified staff member who works more than twenty (20) hours per week and less than forty (40) hours per week, their FTE would be calculated accordingly and would be considered part-time. For example, an employee who works thirty (30) hours per week would be considered a 0.75 FTE employee.
Vacation Leave
12-month classified employees are eligible to receive paid vacation leave days, subject to the terms and conditions set forth herein.
Classified employees will not be entitled to any vacation leave during their first year of employment. Upon completion of their first full year of employment, a classified employee will be awarded five (5) vacation leave days. Once vacation leave days are accrued, they may be carried forward from year to year.
From the third through fifth years of employment, a classified employee will be awarded up to ten (10) vacation leave days annually, depending on their current leave balance. The annual award will be the lesser of (a) ten (10) vacation leave days or (b) the number of vacation leave days which will bring the employee's accumulated vacation leave to ten (10) days. In no event shall a classified employee who has worked less than six full years of employment accrue more than ten (10) vacation leave days.
From the sixth through tenth years of employment, a classified employee will be awarded up to fifteen (15) vacation leaves annually, depending on their current leave balance. The annual award will be the lesser of (a) fifteen (15) vacation leave days or (b) the number of vacation leave days which will bring the employee's accumulated vacation leave to fifteen (15) days. In no event shall a classified employee who has worked less than eleven full years of employment accrue more than fifteen (15) vacation leave days.
Beginning with the eleventh year of employment, and for each year of employment thereafter, a classified employee will be awarded up to twenty (20) vacation leave days annually, depending on their current leave balance. The annual award will be the lesser of (a) twenty (20) vacation leave days or (b) the number of vacation leave days which will bring the employee's accumulated vacation leave to twenty (20) days. In no event shall a classified employee accrue more than twenty (20) vacation leave days.
An employee's use of vacation leave must be approved by the Administrator and the employee's immediate supervisor. The Administrator or the employee's immediate supervisor may disapprove an employee's use of vacation leave if either of them determines that such use will interfere with the position expectations of the employee, or cause disruption of services provided by the service unit. 12-month classified employees are eligible to receive paid vacation days.
Sick Leave
Classified employees are eligible to receive paid sick leave days, subject to the terms and conditions set forth herein.
A full-time classified employee shall receive one day of sick leave per month during such employee's first year of employment. Once sick leave days are accrued, they may be carried forward from year to year. On the first day of each fiscal year after a full-time classified employee's first full year of employment, such employee shall be awarded the lesser of (a) twelve sick leave days or (b) the number of sick leave days which will bring the employee's accumulated sick leave to seventy days. In no event shall a full-time classified employee accrue more than seventy sick leave days.
A part-time classified employee with a full-time equivalency (FTE) of more than .50, shall receive sick leave days equal to the product of (a) the number of sick leave days the part-time employee would be entitled to receive if he or she were full-time, multiplied by (b) the part-time classified employee's FTE. For example, a 0.50 FTE would receive 0.5 sick days per month during the employee’s first year of employment.
Classified employees with an FTE of .50 or less shall not receive sick leave days.
Sick leave days may only be used for the following reasons: (a) when the employee is too ill to work; (b) when a member of the employee's immediate family is too ill to be left alone and the employee is needed to care for the family member; and (c) bereavement when approved by the Administrator. The Administrator or the employee's immediate supervisor may require the employee to provide written proof, satisfactory to the Administrator or immediate supervisor, of the employee's need to use sick leave. In no event shall any employee be compensated for any unused sick leave.
Personal Leave
Classified employees are eligible to receive paid personal leave days, subject to the terms and conditions set forth herein.
On the first day of the first year of employment, a classified employee with an FTE of .50 or more shall be awarded two personal leave days per year and classified employees with an FTE of less than .50 will be awarded one personal leave day per year. If hired after January 1 of the current school year, any classified employee shall be awarded one personal leave day. On the first day of each contract year after a classified employee's first contract year, such employee shall be awarded the lesser of (a) 1 or 2 personal leave days (as applicable based upon FTE) or (b) the number of personal leave days which will bring the employee's accumulated personal leave to 1 or 2 personal leave days (as applicable based upon FTE). In no event shall a classified employee with an FTE of .50 or more accrue more than two personal days. In no event shall a classified employee with an FTE of less than .50 accrue more than one personal day. Classified employees will be paid their hourly rate (based on their hourly shift) for unused personal leave upon termination of employment.
Personal leave days must be requested by the employee and approved by the Administrator and the employee's immediate supervisor at least 24 hours before the day the employee plans to be absent. Days of Personal Leave granted shall exclude the first day of school and before or after a holiday. The Administrator or the employee's immediate supervisor may disapprove an employee's use of personal/vacation leave if either of them determines that such use will interfere with the position expectations of the employee; or cause disruption of services provided by the service unit.
Adopted on: April 14, 2008
Revised on: August 12, 2019
Reviewed on: February 9, 2015
Revised on: August 14, 2023
Revised on: August 11, 2025
Revised on: November 10, 2025