5008 - Student Records
ESU 4 shall maintain records and reports related to contracted full-time students as necessary to provide the student with educational services.
Each program administrator will assign responsibilities for the preparation and maintenance of pupil records and will establish rules and regulations regarding their storage and use in the program.
Students or their parents, guardians, teachers, counselors, the resident school district or ESU 4 administrators shall have access to ESU 4's files or records maintained concerning themselves or their students. For purposes of this policy, "teachers" include paraeducators and volunteers who are providing educational services to a student on behalf of ESU 4, and "ESU 4 administrators" include attorneys and members of law enforcement acting on behalf of the service unit. No other person shall have access thereto nor shall the contents thereof be divulged in any manner to any unauthorized person. All disciplinary material shall be removed and destroyed upon the termination of the contract to provide education services to the student. Upon request, the service unit will disclose education records without consent to officials of the student's resident school district or to any other school district in which a student seeks or intends to enroll.
Outside agencies such as physicians, probation officers, psychologists, child guidance clinics, and other agencies concerned with child welfare who are working directly with a child may have access to information pertaining to that child with written parental consent.
Each year, the service unit will notify parents and guardians of their rights under this policy and the Family Educational Rights and Privacy Act. The student's resident school district will also maintain records related to each contracted student. Those records shall be governed by the policies of the resident school district.
Adopted on: June 8, 2009
Revised on: _________________________
Reviewed on: November 14, 2011